Email Signature Generator
Build an HTML signature that survives Outlook.
Email Signature Generator builds an HTML signature from your details, with a photo or logo embedded directly in the markup. The layout uses tables, because that is what mail clients actually render reliably. Copy the rendered signature or the raw HTML, with instructions for Outlook, Gmail and Apple Mail. Built in your browser.
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Runs entirely on your device. No file or text you enter here is uploaded. How to verify it.
How to use Email Signature Generator
- Fill in your name, role, contact details and links.
- Add a photo or logo and pick a layout and colours.
- Copy the signature, then paste it into your mail client.
Questions about Email Signature Generator
Why does the signature use tables instead of modern CSS?
Because Outlook on Windows renders HTML with the Word engine, which ignores flexbox, grid and most positioning. Tables with inline styles are the only layout that behaves the same across Outlook, Gmail, Apple Mail and the webmail clients. It is dated markup for a good reason.
How do I get it into Outlook or Gmail?
Use Copy signature, then paste into the signature editor in your mail client. That carries the formatting across. Copy HTML gives you the raw markup instead, which is what you want if your organisation manages signatures centrally or you are pasting into a template.
Why is my photo embedded rather than linked?
A linked image lives on a server, and most mail clients block remote images by default, so recipients see a broken box until they click to load it. Embedding puts the picture in the message itself. It makes the signature larger, so the photo is downscaled before it is embedded.
Will the signature look identical everywhere?
Close, but not identical. Clients differ on font fallbacks, link colours and how much they respect image sizing, and dark mode in some clients inverts colours in ways nobody controls. Send yourself a test to the accounts that matter before rolling it out.
Are my details stored or sent anywhere?
No. Everything you type stays in the tab and the signature is assembled there. Nothing is uploaded and nothing is remembered between visits unless your browser restores the page itself.
Is Email Signature Generator really free, with no limits?
Yes. There is no account, no daily cap, no file-size tier and no watermark, because there is no server cost to recover. The site is funded by clearly disclosed partner recommendations on the Partners page, never by metering the tools.
Are my files or text uploaded when I use Email Signature Generator?
No. Everything is processed by JavaScript running in your browser, on your device. You can verify it: open your browser's developer tools, switch to the Network tab, and use the tool. You will see no request carrying your data — because there is nowhere for it to go.