Time Zone Meeting Planner
Find a meeting time that works across time zones.
Meeting Planner shows the next day as a grid of hours with every participant’s local time beside it, colour-coded as inside working hours, awkward or the middle of the night, and highlights the slots that suit everyone. Real IANA zones are used, so daylight saving is handled correctly. It runs in your browser.
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Runs entirely on your device. No file or text you enter here is uploaded. How to verify it.
How to use Time Zone Meeting Planner
- Add each participant with their city or time zone.
- Set the working hours that count as reasonable for each.
- Read the grid and copy the best overlapping slot.
Questions about Time Zone Meeting Planner
Does it handle daylight saving?
Yes, correctly, because it uses named IANA zones such as Europe/London rather than fixed UTC offsets. That matters most in the weeks when regions switch on different dates: for two weeks each spring and autumn the usual gap between Europe and North America changes, and fixed-offset tools get it wrong.
Why not just use UTC offsets?
An offset is a fact about a moment, not about a place. London is UTC+0 in January and UTC+1 in July. Storing a colleague as “UTC+1” means their time is wrong for half the year, which is exactly how a recurring call drifts an hour off.
What counts as an awkward hour?
Anything outside the working hours you set for that participant but not the middle of the night, so early mornings and evenings. It is shown as its own colour because those slots are sometimes the only overlap available and are worth seeing rather than hiding.
Can it handle a genuinely impossible spread?
It will tell you there is no slot that suits everyone, which is the honest answer for teams spread across more than about twelve hours. What it shows then is which slots are least bad, and who is being asked to take the awkward hour.
Is anything sent to a server?
No. Time zone data is built into your browser through Intl, so the whole calculation is local. There is no lookup and no request.
Is Time Zone Meeting Planner really free, with no limits?
Yes. There is no account, no daily cap, no file-size tier and no watermark, because there is no server cost to recover. The site is funded by clearly disclosed partner recommendations on the Partners page, never by metering the tools.
Are my files or text uploaded when I use Time Zone Meeting Planner?
No. Everything is processed by JavaScript running in your browser, on your device. You can verify it: open your browser's developer tools, switch to the Network tab, and use the tool. You will see no request carrying your data — because there is nowhere for it to go.